Mechanical & Electrical
Mechanical and electrical engineering businesses often involve developing advanced systems, components, and technical solutions to meet an ever evolving industry. Here, we explore how R&D applies across the sector and the areas where you’ll find R&D within the industry to help you understand if you could be eligible.
Understanding R&D within the Mechanical & Electrical Sector
Research and Development (R&D) tax relief is a financial incentive that can be claimed by qualified mechanical and electrical firms, offering significant financial benefits for innovative projects.
There is a well-established link between R&D tax relief and the Mechanical & Electrical (M&E) sector.
R&D often isn’t about lab experiments but hands-on problem-solving. HMRC recognises much of this as “brown coat” development, where technical uncertainties are tackled outside the laboratory to create new or improved products, processes, or materials.

Core Sectors Within Mechanical & Electrical
Develops machines, control systems, and autonomous equipment that can perform physical tasks with high precision and efficiency.
Examples of R&D activity in Mechanical & Electrical
- Development & testing of evaluation designs and systems
Development of hybrid designs and experimenting with embedded learning approaches such as rapid‑cycle evaluation. - Design and testing of data collection and design tools
To improve data quality, real-world design reliability, reduce bias, or lower collection costs. - Design & development of hybrid systems
Sustainable design and energy efficiency, and addressing overheating or cooling requirements. - Reliable integration of hybrid systems
Combination of multiple energy, mechanical, or electrical technologies into a single, efficient, and resilient system.
- New approaches to containment in geometrically constrained sites
Methods for managing mechanical, electrical, or fluid systems where space is extremely limited or irregularly shaped. - Development of M&E frameworks to modernise building performance
Listed structures and unique constraints such as laboratory or hospital environments.
What Does This Relief Translate to in Real Terms?
To help bring this into context, we've included a selection of anonymised client examples showing the types of projects that have qualified, along with the level of relief they were able to claim.
What doesn’t count as R&D in the mechanical & electrical sector?
- Standard maintenance and system upgrades
- Scaling up proven prototypes to mass production
- Standard code compliance and regulatory submissions
- Market research and business planning
- Aesthetic or cosmetic product changes
- Routine copying of existing mechanical or electrical designs
R&D in Mechanical & Electrical
Our fantastic team of report writers have prepared articles covering the land of tax extensively. If you have a question relating to accounting or tax, it's likely we've already written the answer.
Your R&D expert
Pia finds it fascinating to learn about her clients’ new architectural projects and takes pride in the significant role Wilby Jones plays in their success and recognition. With expertise in Architecture, she particularly enjoys supporting practices as they bring innovative designs and developments to life.

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The Claim Process
We understand the complications that can often arise when completing an R&D claim, not to mention the significant amount of time it can consume, diverting your attention from driving your innovation forward. That's why we have streamlined a transparent and hassle-free process that follows a step-by-step approach from start to finish.
Throughout your R&D claim process, we maintain open lines of communication tailored to your preferences. Once we have compiled comprehensive technical and financial reports, we take the responsibility of submitting them and proactively follow up with HMRC, leading the communication on your behalf. Often, our next contact with you brings the exhilarating news of success and positive outcomes.
Step 1
We'll gain your authorisation via our client instruction form/NDA. This will enable us to discuss your R&D activities along with your current tax position. This will enable us to discuss your R&D activities along with your current tax position.Step 2
We'll analyse the profit & loss (P&L) statement of the business while facilitating your technical call. This step aims to determine whether your case is feasible from both technical and financial perspectives.Step 3
Once our experts are confident that your case meets the R&D eligibility criteria, we will then gather all the required technical information and financial documentation according to HMRC's standards to support your case.Step 4
At this stage, we initiate a stringent compliance procedure that we have developed in-house to audit your R&D claim application. We verify whether it meets the defined standards before submitting it to HMRC to ensure a positive outcome.Step 5
After conducting a comprehensive review of your R&D claim, including all required documentation, the application will be forwarded to HMRC for further processing.Step 6
Our team maintains continuous contact with HMRC regarding your case. If any queries arise, we address them on your behalf using a highly systematic approach to maximise your outcome while minimising any delays in your repayment.
DSIT Guidelines
The DSIT Guidelines form the foundation for compliance when preparing an R&D claim. In conjunction with the wider scope of HMRC’s guidance in relation to R&D Tax Relief, they set out how to determine whether work qualifies and provide practical examples of how to apply the criteria to evidence R&D within a project. These guidelines should not only underpin the assessment process when compiling a claim but can also be referenced during an enquiry defence if required. By demonstrating to HMRC how a project aligns with the definitions and scenarios outlined, you can clearly evidence that the innovation undertaken qualifies for R&D tax relief. Below are five of the guidelines we most frequently rely on to support qualifying work.
HMRC often reference software development examples throughout its guidance.
Drawing direct comparisons to HMRC’s own examples offers a clear and simple way to evidence compliance in R&D projects, whether relating to a single technical detail or an entire scheme.The following pages set out examples drawn directly from HMRC’s published guidance, which we reference where relevant within our reports.
- Reformed Reliefs: Overseas Restrictions
- Technological or Scientific Uncertainties
A company is conducting R&D in the development of a software service for the commercial banking market in the US. Development requires the company to have a collocated team in the US due to access regulations within the US banking sector. This requires conditions (the presence of US banking systems and regulatory requirements) which are not present in the UK, and which would be wholly unreasonable to replicate.
This condition exists in the US. Therefore, this activity would satisfy CTA09/1138A if undertaken in the US, where the necessary conditions arise. Under the new ‘merged’ R&D scheme, overseas costs that used to be claimable may be blocked from a claim and so it’s important to ensure your work remains compliant in the modern R&D landscape.
CIRD152000, Example 5
In determining the relevance of your R&D work, we firstly assess whether the work advances your field of science of technology, however we then need to consider what makes your work technologically or scientifically uncertain. A technological or scientific uncertainty exists when knowledge of whether something is scientifically possible or technologically feasible, or how to achieve it in practice, is not readily deducible or available by a competent professional working in the field as per S.13 DSIT guidelines.
CIRD81960
Managing Enquiries - Case Studies?
The following examples illustrate how investing in R&D can deliver tangible results, especially in complex software projects. They are presented from a tax perspective rather than a technical viewpoint, explaining projects in a way that HMRC will recognise and accept, rather than using traditional industry language. Each study focuses on how the project is described, rather than providing a full breakdown of the DSIT guidelines applied. For further detail, more comprehensive case studies are available on the Wilby Jones website.
Britannia Fire are responsible for the biggest innovation in fire fighting equipment this decade, with their development of a portable, multipurpose fire extinguisher. Managing Director, Andy Spence discusses how partnering with Wilby Jones has helped his business to grow and develop
Britannia Fire are responsible for the biggest innovation in fire fighting equipment this decade, with their development of a portable, multipurpose fire extinguisher. Managing Director, Andy Spence discusses how partnering with Wilby Jones has helped his business to grow and develop
CONCLUSION
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